FAQS
02/
Is pricing per cup or a flat rate?
A flat rate, always, never per cup. You get unlimited handcrafted drinks for your guests within your service window for one clear price, so there's never a running tab or a cut-off when the line gets long.
03/
What's included in every quote?
Every quote includes the cart and equipment, all ingredients, your chosen drinks (espresso, matcha, nitro cold brew, and more), plant-based and decaf options, full setup, and complete cleanup. All events with our espresso cart will come with our main 3 flavors (vanilla, salted carmel, and mocha), as well as both oat and whole milk and usage of our custom latte art printer in order to make your event extra special.
04/
Is there a guest minimum or maximum?
We serve events of every size, from intimate showers to large celebrations. Reach out with your guest count and we'll put together a quote that fits, there's no one-size-fits-all minimum.
05/
How far in advance should I book?
We recommend booking at least 4–6 weeks in advance, especially for weddings and weekend events. That said, reach out even if your event is coming up soon, we'll always do our best to make it work.
06/
What does setup look like?
We handle everything. We arrive around 45 minutes early, set up our cart, and are ready to serve before your first guest arrives. All we need is a standard power outlet and a small space to set up.
07/
Do you charge a travel fee?
For events in our service area travel is build right into your flat quote - no surprise fees. For events farther out, we include any travel transparently and up front, so you always know the full price before you book.
08/
What does the cart need on site, power and space?
Not much, a standard 120V household outlet and roughly an 8' x 8' space. We bring everything else: the cart, equipment, ingredients, milks, cups, and water. If power or space is tight, tell us ahead of time and we'll plan around it.
09/
Can you set up outdoors or in a backyard?
Yes, we love outdoor events, from backyard parties to garden weddings. Our cart is fully self-contained; we just need access to power and a relatively flat spot, ideally shaded or covered. Tell us about your space and we'll make it work.
10/
How much setup and teardown time do you need?
We typically arrive about an hour before service to set up, and need roughly 30–45 minutes to pack down afterward. We handle all of it and leave your space exactly as we found it.
11/
How many guests can you serve?
From a 20-person shower to a corporate event with hundreds of attendees, we scale the cart, menu, and staffing to fit. For large crowds, our nitro tap cart and additional baristas keep service fast. Share your headcount and we'll recommend the right setup.
12/
Do you serve both indoor and outdoor venues?
Both, ballrooms, offices, barns, breweries, backyards, and everything in between. As long as there's access to a standard outlet and a bit of space, we can bring the cart just about anywhere your event takes place.
13/
Do you offer decaf, plant-based milk, and non-coffee options?
Always. Every menu includes decaf and plant-based milks like oat, almond, and coconut, plus non-coffee options such as matcha, chai, hot cocoa, and teas. Our goal is for every guest, coffee lover or not, to find something they're excited to drink.
14/
Can you create a signature drink for our event?
Yes, and it's one of our favorite touches. Whether it's a seasonal latte, a signature matcha, or a drink named for your brand or the couple, we'll design something custom. Share your ideas during planning and we'll craft it with you.
15/
Can you customize the coffee bar for our brand?
Quite a lot, customization is what we do best. We build the menu around your event and can add custom touches like logo cups, latte-art logo printing, and cart branding for corporate events and activations. Tell us your vision and we'll make the bar feel unmistakably yours.
16/
What makes Bedrock different?
We're a husband-and-wife team based in Indianapolis, and every event is poured by us, the owners, never subcontracted out. That means specialty-grade coffee, genuine hospitality, and a personal touch you can taste. We're not just serving drinks; we're creating a moment your guests remember.ooms, offices, barns, breweries, backyards, and everything in between. As long as there's access to a standard outlet and a bit of space, we can bring the cart just about anywhere your event takes place.
What our customers say
Our customers are at the heart of everything we do. We listen to your needs and tailor our services to meet them.
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